Administrative Assistant

Hyde & Associates is a boutique international law firm representing global bluechip clients. With offices in Tallinn, Paris, and Lisbon, and a corporate presence in Singapore, we are seeking an Administrative Assistant, based in Tallinn, to support the day-to-day operations across our international offices.

This role is primarily focused on administrative and project coordination support, with involvement in HR processes and internal operations. The position also includes light support to the invoicing function when required.

The Administrative Assistant will report directly to the Administrative Manager based in Paris, France, ensuring close involvement in internal processes and ongoing projects across the firms.

We are looking for a highly organized, reliable and detail-oriented individual, with strong multitasking abilities and an interest in operations and project coordination support within an international environment.

• Degree in Office Administration, Management or related fields
• 1-2 years of experience in administrative or coordination roles
• Excellent written and verbal communication skills in English (Estonian is a strong plus)
• Strong organizational and multitasking skills
• Interest in project coordination, HR processes, and operations
• Proactive, reliable, and detail-oriented
• Ability to work in a structured yet evolving environment
• Good command of office tools (Excel, Word, Outlook)

• A structured role with exposure to operations and project coordination
• Direct reporting line with strong visibility on internal processes
• A dynamic and international work environment
• The role is office-based, travel may apply between offices depending on growth

• Handle day-to-day administrative tasks
• Maintain structured and up-to-date records
• Liaise with external providers (couriers, suppliers, etc.)
• Support internal HR and operations projects
• Support recruitment (job postings, CV screening, interview scheduling)
• Track tasks and follow up on pending actions
• Provide invoicing support when required (reconciliation, invoice creation...)
• Maintain and update internal work processes and IT guidelines

Please send your resume and cover letter in English to job@hydeandassociates.com under ref ADMIN26