Temporary HR/Payroll Assistant

Job Description

Job holder is responsible for administering assigned Locally Employed (LE) staff services at Post, including processing personnel actions; supporting the LE Staff compensation and benefits program; facilitating training programs; managing and ensuring compliance with local social security contributions; and managing HR data and reporting.

Responsible for processing personnel actions for LE Staff.
Conducts orientation sessions for new employees.
Manages the local Social Security and host-country income tax programs for LE staff by tracking time and attendance (T&A) reports, maintaining payroll records, and ensuring accurate and timely reporting.
Manages processes for sick leave, maternity/paternity leave, childcare leave, and retirement by providing guidance on entitlements and assisting employees with completing and submitting forms to the Social Security Institute.
Manages and administers the LE Staff performance program.
Acts as a primary timekeeper for the Embassy, overseeing and managing post's Time and Attendance (T&A) database.

This is a temporary position to cover an employee on paternity leave.

!!! It is required to apply through our recruitment system: https://erajobs.state.gov/dos-era/vacancy/viewVacancyDetail.hms?_ref=odlpm0fnpt0&returnToSearch=true&jnum=73766&orgId=125

Requirements

Minimum three (3) years of experience in human resources or administrative field is required.
Completion of two years of general college studies is required.
Level 3 English/Estonian - Good working knowledge; speaking, reading & writing
Good working knowledge of local labor and social security laws, taxes.
Must have knowledge of Human Resources practices, including onboarding processes, benefits, retirement, compensation, recruitment, and performance management.
Proficiency in Microsoft Office applications.
Ability to understand and apply complex mathematical formulas to prepare statistical and analytical reports for data analysis is required.
Strong writing skills are necessary.
Training, presenting, briefing, and influencing skills are required.
Must have excellent customer service and communication skills.
Must be organized, detail-oriented, and capable of working effectively under pressure.