SENIOR ADMINISTRATIVE SPECIALIST_HR (eu-Lisa)

This role provides a chance to collaborate with HR Management, drive efficient workflows, and influence talent development activities within a highly professional and international environment

TASKS:
• Draft and update reports, presentations, meeting minutes, and HR correspondence, ensuring accurate and timely document handling;
• Coordinate daily workflow between HR, other Units/Departments, and external partners, addressing queries and ensuring smooth task progress;
• Enter and update info in HR systems (Sysper, Excel, Totara/iLearn) and keep SharePoint content current;
• Manage calendars for HR Management, scheduling meetings, preparing agendas, and ensuring all materials are ready and assist with financial and organisational tasks for events and workshops;
• Organise workshops, events, training sessions, meetings and follow‑up actions;
• Support HR planning and reporting activities, help maintain document management in ARES, and assist in implementing HR policies and processes;
• Coordinate agendas, meetings, and appointments for the Talent Management sector.

• Post-secondary education proven by a diploma;
• Minimum 4 years of professional experience in administration, legal affairs, finance, human resources, communications or event management;
• Demonstrated experience in administrative work, with the ability to perform under pressure in a fast-paced environment;
• Ability to exercise strict professional discretion and work with highly confidential information;
• Strong personal integrity combined with a supportive, cooperative, and service oriented attitude;
• Excellent communication and interpersonal skills, multitasking ability;
• Ability to collaborate effectively in a multicultural environment;
• Very good command of English (written and spoken). Knowledge of Estonian is considered an asset.

We offer an interesting and meaningful role within an international European Union institution, EU public holidays treated as paid days off, and a sports compensation benefit.