SENIOR ADMINISTRATIVE SPECIALIST (eu-Lisa)

This unit is coordinating daily administrative activities, organising meetings and events, preparing reports and minutes, handling correspondence and documentation and is the main contact point.
TASKS:
• Provide administrative and coordination support to a multinational EU unit
• Organise meetings and events, including logistics, agendas, and travel
• Prepare reports, meeting minutes, and presentations in English using MS Office
• Coordinate internal and external communication and documentation workflows
• Act as the main point of contact for Unit members and stakeholders
• Support project activities, surveys, SharePoint content, and process improvements
• Monitor, manage, and optimise document and workflow processes among internal stakeholders
• Prepare surveys, analyse results, and produce qualitative reports using IT tools
• Maintain and update team information and visual content on Microsoft SharePoint
• Identify opportunities for process improvement and provide ad‑hoc administrative consultancy support

• Post-secondary education proven by a diploma;
• Minimum 4 years of professional experience in administration, legal affairs, finance, human resources, communications or event management;
• Demonstrated experience in administrative work, with the ability to perform under pressure in a fast-paced environment;
• Ability to exercise strict professional discretion and work with highly confidential information;
• Strong personal integrity combined with a supportive, cooperative, and service oriented attitude;
• Excellent communication and interpersonal skills, multitasking ability;
• Ability to collaborate effectively in a multicultural environment;
• Very good command of English (written and spoken). Knowledge of Estonian is considered an asset.

We offer an interesting and meaningful role within an international European Union institution, EU public holidays treated as paid days off, and a sports compensation benefit.