Sekretär

We are seeking a proactive, detail-oriented Hands-On Secretary to provide high-level administrative support while actively assisting in project execution. Unlike a traditional secretary, this role requires direct involvement in project tracking, documentation, stakeholder follow-ups, and operational coordination. If you thrive in a fast-paced environment and don’t just “take notes” but “make things happen,” this role is for you.

Languages: Fluent in English, Estonian, and Russian (spoken and written – essential for daily communication with local staff, international partners, and Russian-speaking personnel).

Travel & Logistics: Proven experience arranging travel (flights, accommodation, ground transport, visas) and coordinating logistics for multi-location teams or project personnel.

Personnel Interviews: Hands-on experience scheduling, organizing, and participating in personnel interviews (taking notes, collecting documents, communicating with candidates).

Complaints Handling: Demonstrated ability to receive, document, and resolve personnel complaints professionally and confidentially, escalating when necessary.

• 1+ years in a secretarial, project assistance, or HR support role.

• Experience working with field crews, drivers, or rotational staff.

• Familiarity with Estonian labor practices regarding documentation and leave tracking.

Position: Hands-On Secretary / Project AssistantLocation: Tallinn city center (stable office, easily accessible)Work schedule: 9:00 – 18:00 (negotiable – e.g., 8–17 or 10–19 possible)Employment type: Permanent, full-timeStart date: ASAP / by agreement