Protocol Assistant

Job Description

Serves as the Protocol Assistant to the Executive Office for all protocol and social matters. In compliance with local and State Department protocols, provides guidance on precedence, general etiquette, and accepted social attire.

Screens, advises, and responds to invitations, translating as required.
Assists in maintaining and updating the official calendar.
Schedules official meetings with government officials, diplomatic corps, political and other VIP contacts.
Prepares routine diplomatic notes. Translates from Estonian all incoming diplomatic notes and correspondence.
Maintains effective communications with Government of Estonia (GOE), and other contacts to ensure rapid access for meetings and phone conferences, etc.
Coordinates various aspects of official social events.
Provides suggested guest lists, sends and tracks invitations, submits visitor access requests, and provides security escort.

IT IS REQUIRED to apply through our recruitment system (ERA). Please follow the link below to see available jobs at U.S. Embassy Tallinn

https://erajobs.state.gov/dos-era/vacancy/viewVacancyDetail.hms?_ref=qjdbrvrbpt0&returnToSearch=true&jnum=72912&orgId=125

Requirements

At least two years of College or University studies is required.
At least two years of progressively responsible experience in public relations, protocol, event planning, and/or other administrative work in a government agency.
Fluency in Estonian and English, basic knowledge of Russian.
In-depth knowledge of matters of protocol and precedence. Familiarity with Estonian government, institutions and officials.
Good oral and written communication skills.
Excellent customer service skills to develop and maintain effective, sustainable working relationships.
Good knowledge of MS Office programs, managing databases and working with computers.
Organizational skills to operate independently with limited direct supervision of day-to-day activities.
Expert tact, diplomacy, and discretion required in dealing with top-level offices of the GOE and diplomats accredited to Estonia.
Good spelling, grammar and text-editing skills.