Assistant

Tallinn · full time · start when you can

FastoPayments moves money for merchants. This role is simple to describe: you work directly with the CEO and you take the practical layer of the week off his desk. No department, no approval chain, no one between you and the work. The office runs under the same roof, so keeping it stocked and paid comes with the job.

The role in three parts

• The calendar. The calendar. You own the CEO's week. Booking, moving, protecting the hours that matter, keeping the inbox from turning into a swamp, and making sure nothing anyone promised quietly disappears.
• The personal side. Errands, appointments, the occasional lunch, the small stuff that eats a CEO's week. Inside working hours, written into your contract, never assumed.
• Office management. A separate strand of the same job: coffee that never runs out, drinks in the fridge, snacks people actually eat, rent and invoices paid on time, and being the one who calls someone when the printer or the door or the internet gives up.

Some days this is genuinely interesting. Some days it is buying toilet paper. We would rather say that now than have you discover it in month two.

• You would rather fix something than file a complaint about it
• You run your own life on a system, not on hope
• You decide the small things yourself and ask once about the big ones
• When something slips, you say it out loud the same day
• You can hold a company card and a spending limit without either becoming a story
• You write short messages that people are glad to get
• You keep what you see to yourself, and you will see a lot: the calendar, the inbox, the numbers, the house
• You are comfortable saying the boss is wrong before the meeting rather than after it
• English is easy for you, and Estonian works for suppliers, the landlord and the post office

Good to have

• Russian
• A driving licence, plus the ability to find parking in the old town without crying
• Some practice keeping receipts in a shape an accountant likes
• Everyday cooking, which is a small part of this

Not required

• A payments background
• A CV full of impressive titles
• Any interest in pretending to be more formal than you are

• Work that is visible the same week you do it, because there is nobody else to hand it to
• Direct access to the person making the decisions, all day
• A boss who gives you the goal and stays out of the method
• No dress code anybody could describe
• A real say in how the office runs, not just a shopping list handed to you

How hiring works here

• Three short conversations, 15 to 30 minutes each, usually spread over one to two weeks
• Somewhere in there a small practical exercise, so you are judged on the work rather than on interview technique
• A decision straight after, either way, no disappearing

Send your CV and three or four sentences about yourself. Not a cover letter. We care more about what you are like to work with than about what you have already done.