Purpose of Role
The Accountant plays a key role in ensuring the financial accuracy, compliance, and operational stability of Eha Retreat. Reporting to the CFO and General Manager, this role works closely with the CFO, Executive Assistant Manager, Guest Journey Manager and Head of Hosting | Guest Experience & House Operations to support smooth day-to-day operations through reliable financial systems and reporting.
This position oversees daily accounting activities, including accounts payable and receivable, cost and revenue entries, payroll processing, stock and inventory records, and the preparation and submission of monthly tax declarations and statistical reports. The Accountant is also responsible for completing reconciliations, preparing end-of-month financial reports, updating monthly budget versus actuals, and assisting during annual audits.
With a strong focus on accuracy, timeliness, and accountability, the Accountant ensures all financial information is complete and well reconciled, providing leadership with clear insight while allowing the wider team to remain focused on delivering an exceptional retreat experience.
A core aspect of the role is working confidently with integrated digital systems, ensuring accurate financial data flow between the booking system, payment gateway, time and attendance platform, inventory system, and accounting software.
Reporting Line
Reports to: CFO and General Manager
Key Working Relationships
- CFO
- General Manager
- Executive Assistant Manager
- Guest Journey Manager
- Head of Hosting | Guest Experience & House Operations
- All other Eha team members
- External stakeholders and regulatory bodies as needed
Primary Accountabilities Executive Support
- Provide reliable financial and administrative support to the CFO and General Manager to enable informed decision-making.
- Prepare and deliver accurate financial reports, summaries, and documentation in line with agreed reporting timelines.
- Support leadership with budgeting, forecasting, cash flow monitoring, and financial analysis as required.
- Liaise professionally with external stakeholders and regulatory bodies when delegated, representing the organisation with clarity and integrity.
HR and People Support
- Support payroll preparation and processing in coordination with the Executive Assistant Manager, ensuring accuracy of time and attendance data, employment terms, and statutory requirements.
- Maintain accurate payroll records, leave balances, and employee-related cost allocations in line with Estonian labour and tax regulations.
- Set up onboarding and offboarding administration from a payroll and reporting perspective, including final settlements and required declarations.
- Provide timely payroll and workforce cost reporting to support departmental budgeting and resource planning.
- Maintain confidentiality including ensuring contractual agreements are securely stored
Accounts and Financial Administration
- Manage the full accounts payable and receivable cycle, including invoice processing, payment preparation, collections, and supplier reconciliations.
- Record and reconcile daily revenue across all operational areas, ensuring accurate allocation between accommodation, wellness services, food and beverage, retail, and other income streams.
- Prepare and post journals including accruals, prepayments, payroll, depreciation, and cost allocations.
- Maintain accurate stock and inventory accounting and complete monthly reconciliations between the inventory system and the general ledger.
- Complete all balance sheet reconciliations on a monthly basis, ensuring discrepancies are identified and resolved in a timely manner.
- Prepare and submit VAT returns, payroll tax declarations, and statistical reports in accordance with Estonian regulatory requirements.
- Support the preparation of monthly management accounts including budget versus actual analysis and departmental cost tracking.
- Coordinate with the CFO during the annual audit process, ensuring all required documentation and schedules are complete and audit-ready.
Operational Coordination
- Work closely with operational departments to ensure accurate financial flow of information between the booking system, payment gateway, inventory platform, time and attendance system, and the accounting software.
- Monitor daily system interfaces and investigate and resolve variances between operational data and financial records.
- Support department heads in understanding financial procedures, purchasing processes, and cost control practices.
- Assist in implementing purchasing and stock control workflows that align with financial reporting requirements.
- Provide timely financial data to support pricing, occupancy, and operational decision-making.
Systems, Documentation and Compliance
- Maintain accurate, well-organised financial records, and documentation.
- Support the development, implementation, and ongoing upkeep of accounting procedures, internal controls, and SOPs.
- Ensure confidentiality, accuracy, and compliance across all financial, payroll, and statutory reporting functions.
Performance Indicators
- Accuracy and timeliness of financial processing and reporting
- Reliability of financial information provided to the CFO and General Management
- Compliance with payroll, tax, and statutory requirements
- Organisation and audit-readiness of financial records and systems
- Effective coordination with operations and administration teams
- Professionalism, discretion, and integrity in handling financial information
