2023-08-23 14:48:55

Workplace Specialist

CVKeskus.ee klient
2170 - 2625 €/m Gross

Job Description

We’re looking for a passionate and people-centric Workplace Community Specialist to join our growing Workplace team. Based at our Tallinn office, you will help us support day-to-day operations to foster a great workplace experience for our Wisers in Tallinn. 

Your mission:

Our Global Workplace Team plays a key part in the employee experience at Wise, through our curated spaces, events, and services. Our mission is to create and maintain a safe and inspiring workplace for Wisers to achieve the Mission.

As a Workplace Specialist, you'll be instrumental in optimising our physical workspace, driving efficiency, and fostering a sustainable workplace culture. You'll work closely with our Facilities Manager and Workplace Lead, supporting various projects, vendor management, and cost optimisation initiatives. This role requires a blend of expertise in workplace management, strong interpersonal skills, and the ability to navigate complex challenges independently.


Key Responsibilities:

Workplace Management:

  • Ensure the smooth operation of our physical workspace, identifying and addressing any operational inefficiencies;

  • Provide support to the Front Desk team as needed, ensuring exceptional service delivery to our Wisers and partners;

  • Assist in asset management, maintaining accurate records and optimising asset utilisation;

  • Contribute to workplace projects, including future office space planning and sustainability initiatives.


Vendor Management:

  • Identify, evaluate, and select vendors that align with the Wise’s workplace requirements and standards;

  • Establish and maintain strong relationships with vendors to ensure timely delivery, quality, and cost-effectiveness of goods and services;

  • Conduct negotiations with vendors to secure favourable terms, pricing, and contracts.


Cost Optimisation:

  • Analyse procurement costs and identify opportunities for cost reduction and process improvement;

  • Implement strategies to optimise procurement expenditure without compromising quality;

  • Develop a comprehensive understanding of the broader functions and goals of the company, aligning your expertise with the organisation's strategic objectives.



  • Build productive internal working relationships to collaboratively resolve mutual problems and enhance workplace efficiency;

  • Convey complex information and advice to Wisers across the company, leveraging your expertise and insights;

  • Develop a network outside of your immediate team, establishing yourself as a knowledgeable resource in your field.


About you:

  • Previous experience in Workplace/Facilities Management within a fast paced environment;

  • Fluent in English and Estonian, both written and verbal;

  • Detail-oriented and data-driven, with a focus on informed decision-making;

  • Adaptable and agile, comfortable navigating ambiguity and changing priorities;

  • Curiosity and desire to learn and grow, with a positive, can-do attitude;

  • Resilience and excitement about change in a hyper-growth environment;

  • Ability to multitask and manage multiple projects simultaneously.


Some extra skills that would be awesome:

  • Knowledge of Estonian Occupational Health and Safety laws;

  • Proficiency in Slack and Jira management tools;

  • Passion and understanding of entrepreneurial, start-up, or tech communities.

Additional Information


For everyone, everywhere. We're people building money without borders  — without judgement or prejudice, too. We believe teams are strongest when they are diverse, equitable and inclusive.

We're proud to have a truly international team, and we celebrate our differences.
Inclusive teams help us live our values and make sure every Wiser feels respected, empowered to contribute towards our mission and able to progress in their careers.

If you want to find out more about what it's like to work at Wise visit Instagram.