Finance & HR Administration Specialist

We are looking for an extraordinary Finance & HR Administration specialist to join our new office in the picturesque city of Tallinn, Estonia. You will be managing all the finance, HR and administration of the new office in Estonia, and ensure that we create and maintain a great working environment. You'll be working closely with the teams located at Mindvalley's HQ in Kuala Lumpur, Malaysia. About the Role This position holds a crucial role in the company as it ensures the operational fluency. Your role is to manage the finance, HR and administration of the new company, establish the finance processes, implement the required tools with outside professional help, manage the setup of the new office and ensure that we create and maintain a great work environment. The position includes HR and accounting responsibilities such as invoicing, managing tax payments and performing operational HR duties. This is a role that requires cross-teams and cross-culture collaborations as you will be closely working with the Finance and HR teams located in Kuala Lumpur. To be qualified for this role, you should have a degree in Accounting/ HR or relevant work experience. Responsibilities Creating and managing various local HR processes, such as:

Preparing new hire contracts, maintaining personal files management system

Support in the process of visa application process for foreign new hires

Prepare employment confirmation letters

Assist in the onboarding process for new hires

Managing company’s internal documents and contract system

Maintaining relations with the relevant authorities (i.e. social security office, health insurance companies and tax authorities)

Assisting in booking the flights and accommodation for staff Taking care of various financial accountant responsibilities, such as:

Managing fixed asset related operations

Processing travel and expense reimbursement reports

Ensure that all items are invoiced and paid on time

Work together with other finance team members in Malaysia with any other relevant tasks

Monitor and report on accounting discrepancies Serve as the point person for all office management duties

Organise office operations and procedures

Manage contract and price negotiations with office vendors, service providers and office lease

1- 2 years of prior experience in a similar role in a fast-paced environment

Bachelor degree in accounting / finance or HR

Knowledge of Estonian labour law

Excellent level of knowledge of English and Estonian languages, Russian would be a plus

Ability to keep up in a dynamic working environment

Highly motivated and must enjoy a fast-paced environment

Strong communication and organisational skills (written and verbal), ability to work across functions
 and teams

Willing to rise above when under pressure

Ability to work well independently

Enthusiastic in problem-solving

Knowledge of MS Office, Google Suite (Gmail, Google Calendar, Docs etc.)

Over the last few years Mindvalley has won awards and accolades for creating one of the most unique and desirable work cultures in the world. Our company culture fuels our growth. It’s our unique culture, more than anything else, that makes Mindvalley what it is. We’ve also been on the WorldBlu List of Most Democratic Workplaces™ for 10 straight years. Our secret, a focus on, in order, Happiness, Growth, Abundance and working towards a common Mission.

You can read more about Mindvalley as an employer here: http://careers.mindvalley.com/