Job Description
• Advise staff on business travel planning, bookings and reimbursement processes (MIPS+);
• Provide expert guidance on travel options, disruptions and alternative arrangements;
• Monitor business travel activity and follow up on reimbursements and budget usage;
• Support financial planning and cost control related to missions using Excel and financial tools;
• Provide consultancy on travel service framework contracts and related procurements (2026–2030);
• Deliver on call travel support outside standard working hours when required;
• Performing other support related to the functioning of unit.
• Provide expert guidance on travel options, disruptions and alternative arrangements;
• Monitor business travel activity and follow up on reimbursements and budget usage;
• Support financial planning and cost control related to missions using Excel and financial tools;
• Provide consultancy on travel service framework contracts and related procurements (2026–2030);
• Deliver on call travel support outside standard working hours when required;
• Performing other support related to the functioning of unit.
Requirements
• Post-secondary education proven by a diploma;
• Minimum 4 years of professional experience in administration, tourism, finance, communications, or event management;
• Demonstrated experience in administrative work, with the ability to perform under pressure in a fast-paced environment;
• Ability to exercise strict professional discretion and work with highly confidential information;
• Strong personal integrity combined with a supportive, cooperative, and service oriented attitude;
• Excellent communication and interpersonal skills, multitasking ability;
• Ability to collaborate effectively in a multicultural environment;
• Very good command of English (written and spoken). Knowledge of Estonian is considered an asset.
• Minimum 4 years of professional experience in administration, tourism, finance, communications, or event management;
• Demonstrated experience in administrative work, with the ability to perform under pressure in a fast-paced environment;
• Ability to exercise strict professional discretion and work with highly confidential information;
• Strong personal integrity combined with a supportive, cooperative, and service oriented attitude;
• Excellent communication and interpersonal skills, multitasking ability;
• Ability to collaborate effectively in a multicultural environment;
• Very good command of English (written and spoken). Knowledge of Estonian is considered an asset.
Company offers
We offer an interesting and meaningful role within an international European Union institution, EU public holidays treated as paid days off, and a sports compensation benefit.
