2023-08-23 14:48:55

Senior Lead of Knowledge Management

CVKeskus.ee klient

Job Description

We are looking for a capable Global Senior Lead of Knowledge Management in Tallinn to help us lead Knowledge management Framework processes in. This role is a unique opportunity to have an impact on Wise’s mission, develop with a high-performing team and help save millions more people money.

Your mission is to implement and lead our global knowledge management strategy and framework. As the Global Senior Lead of Knowledge Management, you’ll report directly to the Global Service Delivery Lead and  drive the strategy for our global knowledge management team, while cooperating with our internal Customer Support & outsourcing teams, as well as the various CS support functions like training, workforce management, QA, CI and more.

About the role

The Knowledge Management (KM) team’s mission is to help Wise achieve Mission 0 through moving towards product and operational excellence. 

As a Senior KM Lead you will play a key role in building a well structured and easy to use and up to date knowledge base. It is also your goal to identify and overview the documentation of operational  workflows in your area of responsibility. 

As a result of your work, our customer support metrics should improve, our handle times and resolution times should decrease and the efficiency metrics of our operations should increase, ultimately resulting in lower operating costs.

You will get to

You will support your team of experts in implementation of our knowledge management strategy and framework.You’ll report directly to the Head of KM, while cooperating with our internal and outsourcing teams, as well as the various support functions like Training, WFM and more. You’ll also join the GSD leads to build an exceptional work environment in your area of focus.

As a Senior KM Lead you will utilise industry specific methodologies such as Business Process Model and Notation and Technical Writing. Implementing and advocating our knowledge management framework you’ll help build a process database, monitor their documentation, implement measurement of  impact, and coordinate sharing the knowledge. You will act as ambassador of  the knowledge management culture in the organisation.Mission

  • Contributes and supports Head of KM in strategic discussions 
  • Responsible for turning KM strategy into regional operational actions
  • Responsible for strong collaboration with the operational leads
  • Plan, design and implement projects or programs related to knowledge management
  • Responsible for relevant KM operations and team
  • Monitors KM ops performance of relevant region - overall responsibility over regional KM performance and documentation quality
  • Responsible for cross-functional collaboration (e.g. GSD, Ops, Products, L&D)
  • Promotes knowledge sharing
  • Supports KM ops with best practices, methodologies and defines development path for the team
  • Be up to date with operational changes, design and own KM database
  • Review and approve process maps and knowledge articles created by Experts working in your team
  • Apply  Business Process Model and Notation for process documentation initiatives and act as a KM Coach for the assigned teams


About you

  • You’re experienced. An experienced people lead with at least 3+ years in a Customer Support Contact Center/Shared Service Center or similar and 3+ years in a leadership role.
  • You’re passionate. About customer experience, technology, leading people, building teams, and making a difference for people in your work. These aren’t just lines on a job description, you genuinely enjoy what you do
  • You’re data-driven. You’ll help setting targets, drive analysis and implementation projects,based on KPIs for your team and work with all support functions such as Continuous Improvement, Workforce Management, Training and Quality Assurance. 
  • You get it done. You will drive the performance of your area of responsibility and people reporting to you. You’ll translate operational plans into actions and enable your team to achieve set goals long or short term.    
  • You’re a team-builder. You’re not hidden in a corner office somewhere, but rather work among your teams - You are hands on! Developing your team, and ensuring that we’re delivering on the business needs by guaranteeing that our procedures and processes are continuously documented and aligned clearly at all levels. You look for the best options for content design solutions and processes. Build and maintain strong relationships with internal stakeholders from an array of different teams.
  • You’re a self-starter. With a proven track record of taking individual ownership and solving problems creatively, you’ll design, develop, and execute projects for your team and the Support Tribe - While also exploring and documenting CS workflows in order to enhance efficiency.
  • You’re an exceptional communicator. You’ve got impeccable verbal and written English skills and you’ve worked internationally, cross-team, or cross-geo before, so you’ll quickly pick up on how best to communicate effectively across different cultures, time zones, and whatever else - You also welcome an open feedback culture, happy both giving and receiving feedback to or from anyone in the organization.
  • You’re flexible. Under more normal circumstances, you may travel internationally 2 or 3 times a year (usually for a week or two), as well as potential ad hoc trips for 1-off projects, and you’re comfortable with a varied work schedule since you’ll occasionally be starting early or staying online late for meetings with our US or APAC teams - and you’ll definitely need to embrace a sometimes ambiguous, fast-paced environment and be excited to solve new problems.
  • You’re reliable. You’ll be a model Knowledge Management emissary as you effectively manage, delegate, oversee, or contribute to cross-team projects, no sweat - You’ve also got the ability to multitask and handle a varied workload, and you always take responsibility in challenging situations - In short, you get it done .
  • You’ve got some writing / knowledge management skills. Having a good understanding of Business Process Model and Notation, Content Design or similar will be a good start, or you are willing to learn these.
  • You’re customer-focused. This should go without saying, but this is your guiding light. Our customers come first and we make no compromises on that, so you always have the customer’s best interest in mind and you cultivate this mindset into your teams

We’re people without borders — without judgement or prejudice, too. We want to work with the best people, no matter their background. So if you’re passionate about learning new things and keen to join our mission, you’ll fit right in.

Also, where and what you studied isn’t important to us. If you’ve got great experience, the right skills for the role and you’re great at articulating your thinking, we’d like to hear from you.

Company offers

  • Restricted Stock Units in a profitable company

  • Wellbeing support - You and your family have access to an Employee Assistance Program, where you’ll be able to speak to qualified counsellors for support on anything that matters to you

  • 6 weeks of paid sabbatical after 4 years at Wise on top of annual leave

  • National health insurance plan, with additional 3 health days per year, and sports allowance

  • Volunteering day off

  • Hybrid model of flexible working