Senior Administrative Support Specialist (euLisa)

• Executive & Administrative Support: Manage calendars, schedule meetings, prepare agendas, take minutes, and coordinate follow up actions for the Head of Corporate Services and Sector Heads;
• Travel Arrangements: Coordinate travel logistics, prepare mission orders, and process reimbursement claims;
• Document Preparation & Reporting: Draft and format reports, notes, and correspondence. Collect inputs from team members and compile the monthly administrative report;
• Document & Workflow Management: Handle documents requiring approval, manage structured archiving, and initiate workflows and e signatures in ARES;
• Departmental Coordination: Support daily departmental operations, organize meetings across teams, and act as a liaison between internal and external stakeholders;
• Information Distribution: Ensure timely preparation and delivery of documents and communications to relevant parties;
• Performing other support related to the functioning of CSD.

• Post-secondary education proven by a diploma;
• Minimum 4 years of professional experience in administration, human resources, finance, communications, or event management;
• Demonstrated experience in administrative work, with the ability to perform under pressure in a fast-paced environment;
• Ability to exercise strict professional discretion and work with highly confidential information;
• Strong personal integrity combined with a supportive, cooperative, and service oriented attitude;
• Excellent communication and interpersonal skills, multitasking ability;
• Ability to collaborate effectively in a multicultural environment;
• Very good command of English (written and spoken). Knowledge of Estonian is considered an asset.

We offer an interesting and meaningful role within an international European Union institution, EU public holidays treated as paid days off, and a sports compensation benefit.