SENIOR ADMINISTRATIVE SPECIALIST_HR (eu-Lisa)

Have you always dreamed of cooperating with an European Institution?
We offer you the opportunity to work for eu-LISA, the European Agency for the Operational Management of large-scale IT Systems in the Area of Freedom, Security and Justice.

Build an excellent foundation for your future career by executing the daily activities as

SENIOR ADMINISTRATIVE SPECIALIST
This position supports candidate recruitment and selection.

TASKS:
• Coordinate recruitment and selection processes in line with internal guidelines;
• Maintain accurate candidate data, reports, and documentation;
• Identify and match suitable candidates from talent databases;
• Cooperate with hiring managers to define role requirements and job descriptions;
• Organise and schedule interviews, online assessments, and recruitment activities
• Prepare recruitment-related documents and communication using internal systems;
• Coordinate candidate onboarding steps, including pre-employment formalities;
• Support grading and evaluation of selected candidates;
• Build and engage a pipeline of qualified candidates;
• Develop relationships with universities and professional networks to attract talent.

REQUIREMENTS:
• Post-secondary education proven by a diploma;
• Minimum 4 years of professional experience in administration, human resources or finance ( periods of study that overlap with employment are not included in 4-year requirement);
• Demonstrated experience in administrative work, with the ability to perform under pressure in a fast-paced environment;
• Ability to exercise strict professional discretion and work with highly confidential information;
• Strong personal integrity combined with a supportive, cooperative, and service oriented attitude;
• Excellent communication and interpersonal skills, multitasking ability;
• Ability to collaborate effectively in a multicultural environment;
• Very good command of English (written and spoken). Knowledge of Estonian is considered an asset.

WE OFFER:
• Interesting and meaningful role within an international European Union institution, EU public holidays treated as paid days off, partial home-office and a sports compensation.
• Location: EU House, Vesilennuki 5, Tallinn.

If you would like to be part of our eu-LISA team, please send your CV in English not later than 20.05.2026 in Europass format through the link below. For more information call us +55666153.