Perfect Ventures Capital Group OÜ is an international corporate entity integrated by a dual operating model. We focus on high-efficiency digital B2B tech development and proprietary real estate portfolio management in premier European locations.Guided by a vision of innovation, agility, and long-term asset preservation, our management is building a physical operational hub in the city center of Tallinn to streamline our customer acquisition networks (LEADSHUB) and manage our corporate holdings with full local substance.
Job Description
Perfect Ventures Capital Group OÜ is an international corporate entity with an office in Kesklinn, Tallinn. We are looking for an Administrative & Operations Manager to handle two core business lines: our digital B2B lead generation brand (LEADS4.ME) and our private corporate real estate portfolio.
In this position, you will be the administrative face of the company in Estonia. You will work under a hybrid model (office presence + remote work) and coordinate with our management and accounting teams. Your daily routine will involve checking client logs, issuing digital B2B invoices, monitoring rental income from our properties, and executing digital agreements.
Key Responsibilities:
• Commercial & Lead Operations (LEADS4.ME): Monitor digital platform logs, handle standard B2B client support via email, and formally issue and digitally sign monthly corporate sales invoices using Estonian ID-card/Smart-ID solutions.
• Real Estate Portfolio Administration: Manage corporate communications regarding our residential rental assets, verify punctual monthly rent collections, catalog property expenses (community fees, local taxes, maintenance receipts), and liaise with our regional tax advisers.
• Corporate Substance & Compliance: Coordinate the processing of local corporate mail, handle local suppliers, and deliver neat documentation to our Estonian accounting service.
Requirements
• Legal Identity: Must possess a valid Estonian ID-card or Smart-ID with full capabilities to legally execute digital signatures and corporate registrations (Äriregister).
• Languages: Full professional proficiency in written and spoken English (our daily corporate communication tool). Knowledge of Spanish and /or Portuguese (Brasil) is a valued asset but not required.
• Skills: Strong organizational skills, basic understanding of spreadsheet tools (Excel/Google Sheets), and comfort working with cloud-based digital platforms.
• Traits: High level of trustworthiness, autonomy, and capability to work productively in a hybrid home-office environment.
Company offers
• Starting salary of 1,050 EUR gross/month with fully paid local social taxes.
• Flexible hybrid work model (combining Kesklinn office presence with remote work options).
• Official corporate delegation of authority (Prokurist status) registered in the Estonian Business Register.
• A stable, straightforward corporate routine within a growing international tech and asset holding company.
