Office & Team Coordinator

Travel & Logistics Coordination

• Organize accommodation and flight bookings for team members, ensuring cost-efficiency and smooth arrangements

• Handle last-minute changes, cancellations, and special requests related to business trips
• Maintain up-to-date records of travel schedules and itineraries

  Documentation & Record Keeping

  • Prepare, organize, and maintain company documents, contracts, and reports with accuracy and confidentiality

  • Ensure proper filing systems (both digital and physical) for easy retrieval of information

  • Assist with proofreading, formatting, and preparing official correspondence

Administrative Support

• Manage day-to-day office tasks, such as scheduling, correspondence, and filing

• Support the sales team with data entry, follow-up tasks, and preparation of materials

Language Skills

• Strong proficiency in Estonian and English (both written and spoken) to communicate effectively with colleagues, partners, and clients.

• Ability to draft professional correspondence and documentation in both languages.

Technical Skills

• Confident user of Microsoft Office tools (Word, Excel, Outlook, PowerPoint).

• Comfortable with digital tools and quick to learn new software solutions that support daily work.

Organizational & Administrative Skills

• Proven ability to manage multiple tasks simultaneously and meet deadlines.

• Strong attention to detail when handling documents, contracts, and records.

• Experience with organizing travel arrangements, schedules, and logistics is an advantage.

Work Experience & Education

• Minimum of 3–5 years of previous experience in administration, secretarial work, or a similar support role.

• Professional education in business administration, office management, or related field is considered beneficial.

Personal Qualities

• Proactive, reliable, and independent approach to work — able to take initiative and see tasks through to completion.

• A positive attitude and genuine willingness to support the team, especially the sales department.

• Excellent communication skills and a collaborative mindset, ensuring smooth cooperation with colleagues at different levels.

• Flexibility to adapt to changing priorities and handle occasional urgent requests.

Competitive Compensation & Stability

• A fair and motivating salary package that reflects your skills and experience.

• Stable employment in a growing international company with long-term career prospects.

Flexible Working Conditions

• Possibility to work both from the office and remotely, allowing you to balance work and personal life.

• Modern digital tools that support efficient remote collaboration.

Supportive Work Environment

• A collaborative team culture where your input is valued and encouraged.

• Direct support from management and colleagues, ensuring you never feel left on your own.

Meaningful Role

• A position where your contribution directly supports the sales team and overall company success.

• The satisfaction of playing a key role in keeping operations smooth and efficient.