2023-08-23 14:48:55
2023-02-22 15:26:08

JUNIOR ADMINISTRATIVE SPECIALIST

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Leidsid aegunud tööpakkumise
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Job Description

  • keeping the agenda, organising and coordinating appointments, meetings for the Legal sector and taking notes;
  • participating in planning and organisational work of the Legal Sector and its staff members;
  • coordinating the flow of work in liaison with staff members, as well as with external parties;
  • launching and managing ARES e-signatories;
  • assisting in all planning, execution and monitoring processes of the Legal Sector;
  • archiving all documents in an organised manner;
  • drafting and/or reviewing documents such as reports, notes, letters, presentations, minutes of meetings, staff contracts;
  • monitoring regularly the developments of the European Union case-law and the legislative framework applicable or pertaining to eu-LISA activities (in particular the new eu-LISA Regulation and the legislation related to the large-scale IT systems) and creating summaries upon requests by the Legal Officers;
  • carrying out research on legal issues concerning eu-LISA’s field of competence, including the large-scale IT systems Regulations;
  • receiving, registering and providing advice to HR in case of complaints under the Staff Regulations;
  • providing advice on staff matters, when requested.

Requirements

  • University degree;
  • minimum 3 years of relevant professional experience, preferably in Legal field;
  • fluent English;
  • experience in the field of administrative work, ability to work under pressure and respond to changes in a rapidly evolving work environment;
  • good organisational skills and decision making skills;
  • supportive and helpful personality, with co-operative and service-oriented attitude;
  • good communication and interpersonal skills;
  • ability to cooperate smoothly in a multicultural environment;
  • Estonian or French language knowledge is considered an asset based on the place of work.