Evidensia Loomakliinikud OÜ, part of the IVC Evidensia Group, is looking for a Finance Operations Specialist to support finance operations across our Estonian and Latvian businesses.
In this role, you will act as a key link between local clinics, external accounting service providers, and internal finance stakeholders. You will support day-to-day finance operations, help ensure the quality and accuracy of accounting processes, and contribute to the continuous improvement of finance practices across the Baltics.
The role combines operational finance activities with accounting oversight and process coordination. While certain tasks involve daily administrative and operational support, we are looking for someone with a solid accounting background who can apply professional judgment, identify issues, and proactively drive solutions.
This position offers an excellent opportunity to deepen accounting expertise while gaining exposure to a broad range of finance processes within an international organization.
KEY RESPONSIBILITIES
Finance Operations
- Act as a key contact between clinics, external accounting service providers, and internal finance teams.
- Support and coordinate day-to-day finance operations across Estonia and Latvia.
- Manage and resolve finance-related inquiries through ticketing systems, email, and other communication channels.
- Support smooth cooperation between operational teams and external accounting providers.
- Contribute to the development and improvement of finance processes and ways of working.
Accounting Oversight and Controls
- Review transactions and provide accounting guidance and posting instructions to external accounting service providers, mainly focusing but not limited to Accounts- Payable and Receivable.
- Monitor accounting quality and ensure transactions are recorded accurately and in accordance with local accounting and VAT requirements.
- Perform controls and reviews to support reliable financial reporting and data quality.
- Identify accounting issues, investigate discrepancies, and coordinate their resolution.
- Support month-end and year-end closing activities.
Purchase-to-Pay Process Support
- Coordinate supplier invoice-related processes together with clinics and external accounting providers.
- Follow up on outstanding items and support actions to reduce delayed and late payments.
- Assist in resolving supplier inquiries, payment issues, and invoice disputes.
- Ensure agreed controls and procedures are followed consistently.
Order-to-Cash Process Support
- Act as a finance contact for clinics and customers regarding invoicing, disputes, and payment-related matters.
- Support customer credit note processes and related documentation.
- Assist in resolving customer account discrepancies and reconciliation items.
- Support follow-up activities related to outstanding receivables and finance process improvements.
Reconciliations and Reporting Support
- Perform reconciliations, including cash reconciliations and balance sheet account reviews.
- Participate and assist in the financial statement process
- Participate in inventory count processes and related controls.
- Support travel and expense reporting activities.
- Assist with audit requests and finance documentation.
- Support local reporting and other recurring finance activities as required.
Continuous Improvement
- Participate in finance projects and process improvement initiatives.
- Identify opportunities to strengthen controls, improve efficiency, and enhance data quality.
- Support the implementation of best practices across Baltic finance operations.
