Executive Management Assistant

Due to the rapid growth of the company, we look for Executive Management Assistant to complete various administrative support, day-to-day HR activities and organizational tasks to maintain the ongoing requirements of the office.

Your role in our team

• Prepare documents, generate reports and presentations for internal and external communication.
• Maintain project-based reporting and workflow temporarily for some projects, as the case may be.
• Arrange and maintain hardcopy and electronic document archives.
• Arrange and facilitate meetings, take meeting minutes and tasks, assist the management with making of follow-ups from meetings.
• Handle essential HR functions like maintaining employee records, managing employment agreements, keeping track of working time and holidays, etc.
• Ensure legal compliance in day-to-day HR activities.
• Take part in development and implementation of HR policies and systems.
• Arrange business travels, reorder supplies and support other office operations.
• Plan and organize company outings and events.

Keys to success in this role

• Vocational or higher education in business administration or human resources.
• Previous administrative experience.
• Strong verbal and written communication skills in Estonian, English and Russian.
• Thorough knowledge of Estonian laws and regulations related to employment.
• Excellent computer literacy skills – MS Office, Google Workspace.
• Demonstrated responsibility and proactive attitude.
• Good organizational, time-management and problem-solving abilities.

• Interesting challenges in a fast-growing company.
• Supportive environment to sharpen your skills and elevate your professional status.
• Remuneration depending on performance, start from 1900€ gross monthly.
• 3 days of additional paid annual holiday.
• Additional health insurance plan, effective after the probationary period.
• Location – Tallinn, but our team works remotely in different locations.
• Work on business days from 9 a.m. to 6 p.m. mainly on-site.

If you're interested in the position, please apply by submitting your CV and cover letter in English.

We do ongoing selection of candidates during the application period and might start interviews before the last application date, so don’t delay submitting your application until the last day.

Please be aware that only applicants who best meet our requirements will be contacted.