Executive Assistant

• We are looking for an Executive Assistant to join our engineering team in Bolt HQ, Tallinn.

What you will do:

• Proactively coordinate and engage with engineering leadership in planning and organising events, meetings and activities
• Partner with the engineering leadership to support the delivery of initiatives, projects and changes
• Build and maintain effective relationships with other departments - Product, Finance, People & Culture, Office and Internal IT
• Deliver on planned and ad hoc projects
• Track progress of on-going action items, flagging likely challenges and conflicts
• Answer business inquiries from internal and external stakeholders
• Prepare, draft and format presentations, reports, surveys and documents
• Provide varied administrative support, including resource plan and engineering budget updates, approving invoices and keeping meeting minutes

We are looking for:

• 3+ years of experience assisting at the executive level
• Extensive experience with G Suite or Office 365
• Strong organisational, project management and problem-solving skills with impeccable multi-tasking abilities
• Superior time management skills with demonstrated ability to manage and adjust multiple competing priorities
• High level of diplomacy and confidentiality
• You can tackle very loosely defined problemsand deliver an organised output
• You can clearly present your ideas in both written and spoken communication
• Knowledge about the technology industry is an advantage

Why you’ll love it here:

• Your daily duties will have a meaningful impact on millions of people all over the world.
• You’ll be surrounded by the most friendly, supportive colleagues you can imagine.
• As we grow, so will you! Bolt’s fast-paced, challenging environment offers you great opportunities for professional development.
• You’ll always be kept informed. Our bi-weekly All Hands meetings bring our global teams together, ensuring we’re all up to speed and moving forward as one.
• Switching off is important! At Bolt, we like to work hard and play hard. Enjoy our fun team events, office snacks, free merch and more!