Your Key Responsibilities

Assist clients with the incorporation and ongoing administration of Estonian companies (OÜ).
Prepare and process corporate documents, including shareholder and management board resolutions, applications, powers of attorney and other relevant documentation.
Manage corporate changes, including changes of management board members, shareholders, registered addresses and other company details.
Work with the Estonian Commercial Register (Äriregister) and other relevant Estonian authorities.
Communicate with existing and prospective clients, provide information about our services and handle daily enquiries.
Prepare service proposals, coordinate orders and support the sale of corporate services.
Maintain accurate client records, corporate documentation and internal databases.
Monitor important deadlines, follow up on outstanding documents and coordinate ongoing client matters.
Conduct basic client identification and KYC checks in accordance with internal procedures.
Coordinate with accountants, notaries and other service providers when necessary.

What We Are Looking For

Previous experience in corporate services, legal administration, company formation or a similar field is an advantage.
Good understanding of Estonian company administration and corporate procedures.
Strong organisational skills and exceptional attention to detail.
Ability to manage multiple client matters independently and meet deadlines.
Excellent communication and customer service skills.
Confidence in working with documents, online registers and administrative systems.
Proactive, responsible and solution-oriented approach.
Fluency in Estonian, English and Russian, both written and spoken.

A background in law, business administration or a related field will be considered an advantage.

Practical experience in Estonian corporate services and company administration.
A varied role combining corporate documentation, client communication and business processes.
The opportunity to develop professional knowledge of Estonian company law and administrative procedures.
Direct involvement in client projects and responsibility for assigned matters.
A professional and supportive working environment.
Opportunities for professional growth and development.