Logistics & Administration Coordinator

• Coordinating domestic and international shipments to communicate with internal and external customers and transporter to ensure on-time delivery performance
• Arrange inbound/outbound shipments by coordinating with inter-dept and customers
• Ensure the quality and accuracy of shipping documentation, domestic and international are completed and maintained at all the times
• Process domestics shipments by verifying destination, route, rates, delivery times, documentation and dispatching to carries minimizing the cost
• Correspond with customers, customers sales representative regarding availability, shipment date and method, shipment tracking data and current status
• Preparation of export load planning for delivery outbound finished goods. To identify inventory requirement and detected potential inventory issues that needed to be highlighted to the superior
• Audit and process entries, schedules, spreadsheets as well as documentation for transport continuously follow up on shipments to ensure no problem arise
• To make shipping line space confirmation with freight forwarder
• To confirm BL and insurance as accordance to the LC requirement
• To verify forwarding, warehousing and freight cost

• To ensure efficient operation by provide administrative support in well-organized and timely manner

Experience

• Minimum 3 years of working experience in related filled is required for this position (Shipping, Forwarding and Logistics) field
• Experience with SAP systems is added advantage

Soft Skills

• High integrity with good analytical and problem-solving skills
• Ability to influence and negotiate at multiple organizational levels
• Ability to manage conflicts
• Ability to effectively train external and internal users of new processes
• Ability to problem solve using data
• Strong interpersonal skills
• Ability to work independently as well as being a team-player with strong commitment to department harmony. Must be able to work under pressure and meet the demands of the job.

Education / Certification/ Languages

• Bachelor degree in Business Administration, Supply Chain or similar relevant field.
• PC literate and able to use Microsoft Office software packages.
• Language proficiency in English, Estonian, and Russian is required with at least intermediate level, in both oral and written.
• Permit to work in Estonia