Senior Project Assistant - Integration

SPECIAL VACANCY NOTICE: EE10-VN-2022-08 

Open to Internal and External Candidates

Position Title:            Senior Project Assistant - Integration

Duty Station:             IOM Tallinn, Estonia

Classification:            General Service Staff, Grade G6

Type of Appointment: 5 months, with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 

Context:

Under the direct supervision of the Head of Office in Estonia, the Senior Project Assistant will participate in implementing the project which focuses on provision of 1-3 day training modules to beneficiaries of international protection in Estonia.  In particular s/he will participate in updating and developing relevant training materials, including methodology, for the target groups of the module. S/he will also facilitate training of trainers, organize trainings for the target group and when needed does not shy off providing training directly to the beneficiaries of international protection.

Core Functions / Responsibilities:

• Assist in the planning, coordination, and monitoring of project activities.
• Provide support in implementation of activities in line with set objectives, envisaged action plan and donor’s requirements
• Support the Project Officer in maintaining an effective and close coordination of all activities with the partner organizations to ensure compliance with projects’ agreements, suggesting corrective actions as deemed essential to implement the project
• Participate with the project stakeholders and Project Officer in update and development of relevant training materials for the target group, including participants’ handbook, training methodology and other training materials.
• Produce information and outreach materials for visibility on projects activities, including preparation and editing of information materials. Support in strategies on reaching to the target groups.
• Support public outreach/communication on thematic issues.
• Collect, analyse, update, and maintain relevant projects related statistical and content related data.
• Undertake duty trips as required to attend relevant meetings and trainings.
• Organize and facilitate, when feasible and needed, trainings for target groups. Contribute into capacity building of trainers.
• Contribute into procurement process (from bidding to the goods receipt) according to relevant donor and IOM instructions and regulations
• Assist in monitoring project activities and financial expenditures as well as contribute into finalization of relevant donor reports
• Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects.
• Provides guidance/training and assist in coordinating and monitoring work of other staff in the unit; may supervise other staff as assigned.
• Perform any other duties as may be required.

Required Qualifications and Experience

Education

• Completed University degree, or other higher education degree preferably in Social Sciences, Social Services or related field, from an accredited academic institution with 4 years of relevant professional experience, preferably in similar roles; or,
• Completed High School degree from an accredited academic institution, with 6 years of relevant professional experience.

Experience

• Experience in migrant integration, social inclusion or related field, and/or interest in developing expertise in migrant integration;
• Experience as a trainer and/or facilitator;
• Relevant work experience in migration (e.g. migrant reception, counselling, and/or other integration related activities) is considered a distinct advantage;
• Particularly experience in adult education and/or participatory methods is a distinct advantage;
• Experience in developing training curricula is an advantage;
• Knowledge on issues relating to migration is an advantage;
• Experience in producing communication materials and/or interest in developing skills in communication, is an asset; and,
• Experience in working for and/or implementing projects is an advantage.

Languages

• Fluency in English and Estonian is required.
• Knowledge of Russian is an

Required Competencies

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way. 

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination against COVID-19.

This post is subject to local recruitment. Only persons holding a valid residence and work permit for Estonia will be eligible for consideration.

How to apply:

Interested candidates with the required qualifications should submit a cover letter and a CV.  Save them in the form “Your Family Name _ Your First Name”, either as .doc or as .PDF file (e.g.: Doe_John.doc or Doe_John.PDF). All applications must be addressed to the iomtallinnhr(at)iom.int quoting the above vacancy notice number/reference code as well as the last name of the candidate.

Only shortlisted candidates will be contacted. Unfortunately, we are not able to answer phone inquiries at this stage.

Posting period: From 27.07.2022 to 10.08.2022