Secretary

We are looking for a self-organized Secretary to take care of our Tallinn office with over 100 employees and to help and substitute our Office Administrator on the tasks which involve maintaining pleasant work environment and ensuring smooth office operations.You will be the point of reference for all queries, requests or issues and will be an integral part of the company´s workforce. What will be your main tasks • Helping our Office Administrator in overseeing general office maintenance which includes: supplies (checking frequently the levels of office supplies and place appropriate orders), equipment, cleaning, repairs, security etc. • Performing routine clerical and administrative functions such as scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. Also maintaining the front desk, greeting visitors, answering phone calls, mailing and proceeding invoices • Providing general support to co-workers and visitors, handling internal communication in cooperation with the Office Administrator • Assisting colleagues and executives • Undertaking occasional Office Administrator duties in case of vacation days, sick leave or other reasons

• Experience as a secretary or administrative assistant in a fast-paced office environment would be a plus
• Excellent organizational and communication skills and familiarity with office organization
• High degree of multi-tasking and time management capability
• Well-organized, helpful and proactive attitude
• Excellent verbal & written Estonian language and very good verbal & written English language, Russian would be a plus
• Knowledge of MS Office, Google Suite (Gmail, Google Calendar, Docs etc.)

• Experienced, friendly and ready-to-help colleagues • Competitive salary, wellness benefit, and other office perks • Professional and personal development in dynamic and multicultural environment • Experience working in a public regulated financial company • Nice office in Tallinn city center If you are ready to take on new challenges, apply now by sending us your resume and motivation letter.