People Operations & Scheduling Specialist

As a People Operations & Scheduling Specialist, you will be part of our Global People & Culture team. You will create monthly schedules for Bombay Live Studio employees and support other operational areas in all Yolo Group companies. You will be a super-user of our HR platforms and a primary contact person for our employees regarding all schedule-related topics. You will also assist our accounting team with payroll-related information.

Your tasks will be:

• Taking full ownership of creating monthly schedules for our Bombay Live Studio employees;
• Keeping our scheduling policy up to date across the Group, proposing necessary changes, and implementing them;
• Preparing employment contracts according to the local laws; preparing employment-related documents; registering employees to relevant registries, e.g., TÖR, and collaborating with local partners where needed;
• Being a superuser for our HR platforms (Hibob and Wemply platforms) and collaborating closely with the service providers to ensure that the platforms respond to our needs and that the integration between different HR and accounting platforms works properly. Making sure that our People data is up-to-date and preparing reports, e.g., time-offs, headcount;
• Confirming sick leave documentation and ensuring the internal and external data around it are aligned;
• Being the first point of contact for our healthcare providers (Confido, Salu, Bupa Global) and arranging employee health checks; 
• Assisting the Accounting team by providing relevant employee information (leaves of absence, sick days, training days, extra overtime hours, etc.);
• Advising managers and employees on employee relations aligned with local labor law;
• Together with People Partners and the Travel team, ensuring that our employees who we've relocated  have proper and valid documentation for working in Estonia, e.g., visas and residence permits;
• Helping to create and keep up-to-date our people policies and procedures, e.g., time-off policies, work & health safety, etc.

• Experience in working as a People Operations Specialist with the drive and willingness to provide the best support and guidance to our managers and Yoloers around your area of expertise;
• Previous hands-on experience and knowledge of scheduling and/or data & datasets, including the local labor law requirements is beneficial;
• Knowledge and hands-on experience in local labor law, especially Estonian but any other, is beneficial;
• You have experience working with different HR platforms and good knowledge of MS Office suite, especially Excel;
• Excellent in creating good relationships with key stakeholders, which also brings us to the next point, excellent written and verbal English and Estonian are must-haves;
• Being comfortable with multitasking and working in a fast-paced and quickly changing environment is important;
• You have the ability to think critically, and you are a problem-solver by nature;
• As a person, you need to be an initiator, have an excellent eye for detail, be systematic and make sure that our people data and processes are solid and of good quality;
• Endless excitement about new trends in HR and the initiative to apply those in Yolo.

• Generous learning & development package (personal development plan & trainings, company-wide knowledge sharing & trainings);
• Opportunity to invest in the Group’s own venture fund, Yolo Investments;
• Focus on your well-being via monthly sports compensation, in-house gym and relaxing sleeping pods in our HQ, 3 health days per year, and private health insurance;
• Celebrating together! Birthday day off, paid vacation days to celebrate personal life achievements, e.g., child’s first school day, engagement, marriage, etc.;
• Comfortable offices with its own cafeteria in HQ, plenty of fruits, snacks, drinks, and good vibes;
• Most legendary events and networking opportunities with colleagues across the whole Group;
• Free parking at the office.