Job Description
The J. Molner Company office in Tallinn is looking for a
Office Manager
Essential Responsibilities:
- Greeting visitors, answering incoming phone calls and managing general email
- Implementing and maintaining procedures
- Purchasing office supplies and equipment
- Communication with suppliers (e.g., cleaning company, utility services and Tehnopol)
- Organizing company events
- Acting as a Responsible Person in a public company
- Preparing and recording business trip assignments
- Booking transport and accommodation for business trips
- Reviewing and recording expense reports and business travel reports
- Document scanning and archiving
- Processing invoices in the accounting program
- Reviewing monthly timetables
- Filing vacation schedule
- Reporting sick leaves in the database (eesti.ee)
- Collecting new employee data and managing HR folder (e.g. employee data form, working contracts and amendments)
- Preparing working contracts and amendments
- Ordering work equipment for new employees
- Organizing introduction programs for new employees
- Managing occupational health checks in Qvalitas.ee
- Managing Stebby.ee, Europark.ee and Bolt.ee accounts
- Managing FedEx and DHL accounts, organizing transportation
Requirements
Qualifications:
- Education as a business management specialist or similar (secretary, personnel specialist etc)
- At least 2 years of experience in office management
- Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
- Collaborative working style. Professional, ready to cooperate and willing to support team members and company priorities.
- Good written and oral communication in Estonian and English.
Company offers
The J. Molner Company welcomes you with:
- Health/sports compensation
- Annual holiday of 28 days + winter break between Christmas and New Year
- Team events
- Annually five days of 100% paid health leave if needed
- On-boarding and training program
