Office Assistant

Our brand new Tallinn office is looking for a Junior Office Manager. Office Manager forms the connection between colleagues and managers, has a comprehensive overview of everything going on and manages appointments, personnel and organizational issues, daily events and general communication. She/he supports superiors and employees in all areas of office organization (e.g. reception, procurement of office supplies and support in preparatory accounting). The Office Manager is strongly service and company-oriented and ensures smooth processes in everyday office and corporate life.

YOUR TASKS

- Office administration and organization
- Reception and answering the phone
- Processing the inbox (email, post, house mail, ...), organizing internal
mail distribution
- Clients RFP Platform administration
- Appointment management
- Preparation and follow-up of meetings
- Organization of meetings
- Updating the intranet / uploading blog entries
- Organization of internal celebrations, events, etc.
- Office supplies, warehouse management
- Office technology management
- Travel management
- Facility management
- Coordination of internal moves, office environment
- Coordinate property management, maintenance contracts and other
similar services
- Support accounting
- Human resources management in consultation with Director
- Keeping requirement profiles and job descriptions up to date
- Coordinating training measures
- Assistant to Directors

YOUR PROFILE

You have completed commercial training with experience and expertise in the areas of project management, travel management, facility management. Business / economic fundamentals and advanced IT skills are desirable. You have very good organizational skills and enjoy dealing with people. You have sufficient english skills. Basic german communication skills are highly appreciated but not mandatory.

WHAT WE OFFER

The exciting environment of one of the world's leading companies for events and live marketing
Flexible working time
Regular team incentives and events
Modern office in Tallinn city centre
Friendly and supportive colleagues

Everything fits? Jackpot! We look forward to your application with your salary expectations and the earliest possible start date. We’ll get back to you soon.

Find out more on: www.vokdams.de