OFFICE ADMINISTRATOR

We are looking for an energetic Office Administrator to our office in Tallinn!

As an Office Admin you are part of our Nordic Facility team, working alongside 5 other sites around Europe. Your main task is to ensure that the office is running smoothly, as well as being the point of contact for our staff, landlord and suppliers. Duties will include several administrative tasks and cooperation with colleagues from all departments. You should be flexible and quick minded, as well as good at working independently.

Your responsibilities:

Keeping track of inventories, office maintenance, ticket system and invoices;

Working with office safety – fire and risk prevention, security and alarm systems;

Point of contact for colleagues, suppliers and landlords;

Organize phone calls and correspondence such as e-mail, letters, packages;

Coordinate office activities and operations to secure efficiency and compliance to company policies;

Help with organizing company events.

What we require:

Excellent communication skills;

Good written and spoken English language;

Good knowledge of Estonian;

Russian language knowledge would be considered as an advantage;

Good practical experience with MS Office;

Good social media skills (FB, Instagram etc.);

Experience as an office administrator, assistant or relevant role will be considered as advantage.

What we offer:

Stable work, competitive salary and additional health insurance;

International environment and valuable experience;

Excellent opportunity to practice languages and develop new skills;

Positive atmosphere and responsive colleagues.