2023-08-23 14:48:55

MANAGEMENT BOARD ADMINISTRATIVE ASSISTANT (JUNIOR/SENIOR)

CVKeskus.ee klient

Job Description

  • performing as a secretariat for the Management Board and the Advisory groups;
  • preparation and coordination for the organisation of the statutory meetings;
  • preparation and dissemination of the documents for the meetings;
  • writing minutes and ensuring the follow-up of the statutory meetings;
  • assistance in managing external service providers contracts in place supporting the meetings and events (e.g. catering services, translation services);
  • performing other duties within the remits of the Sector to guarantee best quality services to internal and external stakeholders;
  • performing reimbursements for Advisory Group meetings (and Management Board, if needed).

Requirements

  • a level of post-secondary education attested by a diploma;
  • minimum 3 years of working experience in administration or human resources or finance or communications or event management;
  • experience in the field of administrative work, ability to work under pressure and respond to changes in a rapidly evolving work environment;
  • ability to exercise professional discretion in a highly confidential work environment; proven strong level of personal integrity;
  • supportive and helpful personality, with co-operative and service oriented attitude;
  • good communication and interpersonal skills;
  • ability to cooperate smoothly in the multicultural environment;
  • very good English language knowledge, Estonian language knowledge is considered as an asset.