
Job Description
- performing as a secretariat for the Management Board and the Advisory groups;
- preparation and coordination for the organisation of the statutory meetings;
- preparation and dissemination of the documents for the meetings;
- writing minutes and ensuring the follow-up of the statutory meetings;
- assistance in managing external service providers contracts in place supporting the meetings and events (e.g. catering services, translation services);
- performing other duties within the remits of the Sector to guarantee best quality services to internal and external stakeholders;
- performing reimbursements for Advisory Group meetings (and Management Board, if needed).
Requirements
- a level of post-secondary education attested by a diploma;
- minimum 3 years of working experience in administration or human resources or finance or communications or event management;
- experience in the field of administrative work, ability to work under pressure and respond to changes in a rapidly evolving work environment;
- ability to exercise professional discretion in a highly confidential work environment; proven strong level of personal integrity;
- supportive and helpful personality, with co-operative and service oriented attitude;
- good communication and interpersonal skills;
- ability to cooperate smoothly in the multicultural environment;
- very good English language knowledge, Estonian language knowledge is considered as an asset.