FIRMA NIMI PEIDETUD
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The Group Facilities Manager role is highly demanding and varied with scope to work on a range of exciting international projects as well as managing the running of the large Tallinn operation, alongside the General Manager. It suits someone who relishes the opportunity of being at the heart of a fast paced and high growth business. You will work on a variety of tasks that require you to be proactive, resourceful and highly organised. You must be capable of working with minimal direction and in a high pressure environment.
The Facilities and Office Management department covers 'Space & Infrastructure' (such as planning, design, workplace, construction, lease, occupancy, maintenance and furniture) and 'People & Organisation' (such as catering, utilities, front-of-house services, cleaning, events etc.). The team ensure the running of these day-to-day business functions across our global offices and is made up of Receptionists, Office Managers and Business Operations Managers in Los Angeles, Medellin, Melbourne, Tallinn, Sofia, Vilnius and London. There are also other locations such as; New York, Washington, Lausanne, Singapore and Copenhagen, which are supported remotely. The role would involve working with each of these locations to ensure their smooth running and legislative compliance in all elements of facilities management. The role would report into the Head of Operations who requires a talented and enthusiastic individual who is prepared to take on the challenge of managing group facilities projects and processes alongside her, in exchange for exciting growth opportunities.
The role will involve international travel, occasional longer visits, and is much more than a typical administrative 9am – 5pm role. This position requires you to be driven, flexible, highly organised and practical. You will manage the Facilities Service Desk and timely completion of work requests to ensure minimal disruption to employees, suppliers and Senior Management in each location. You will be trusted to make decisions on many aspects of managing a global property portfolio and a great number of internal business processes, therefore common sense, initiative and sound judgement are important traits. You must be able to demonstrate relevant experience in order to be considered for this position.
Well-versed in technical/engineering operations and facilities management best practices.
BSc/BA in facility management, engineering, business administration or relevant field preferred but not essential.
Relevant professional qualification (e.g. CFM) preferred but not essential.
Fluent English; excellent written and verbal communication skills.
Experience in managing facilities across multiple jurisdictions preferred.
Experience having rolled out a CAFM or work tracking system previously preferred but not essential.
Team player with a warm and friendly attitude.
Due to the nature of the role, it is not strictly a typical 9am – 5pm position and there will be a requirement for a flexible amount of out-of-hours work so the need to be dynamic is important.
Able to travel; potentially at short notice and for variable amounts of time overseas.