EXECUTIVE ASSISTANT

We are looking for multi-skilled executive assistant with very good knowledge of English. You will have the opportunity to be involved in several different aspects of the organization such as: projects, marketing, audits and company routine coordination.

You need to be able to prioritize and manage multiple tasks, changing priorities as necessary. You must have effective oral and written communication skills, ability to interact with all levels of employees and clients. 

• Office management: maintain stationary office supplies; ensure smooth day-to-day operation of the office; maintain current filing and archiving systems
• Calendar and email management: proactively read, sort, distribute, and respond to incoming emails; maintain calendars and schedule meetings
• Documentation handling: preparation of templates; preparation of project documentation; filing and archiving of documents
• HR assistance: maintaining employee records and vacation schedule; travel arrangement; employee timekeeping and reports
• Reporting: preparation of project associated reports
• Invoicing and invoice payment monitoring

• Higher education, preferably degree in business management administration or human resource management
• At least 3 years of previous work experience in similar position
• Good knowledge of MS Office
• Basic knowledge of health and safety principles
• Ability to communicate effectively, good interpersonal skills
• Good written and spoken English
• Good written and spoken Estonian
• Good written and spoken Russian

Exciting opportunity to work in established and growing business

Competitive salary

Great working environment