Job Description
Department Assistant
We are looking for a Department Assistant to support our senior leadership team in Bolt HQ, Tallinn.
Your daily adventures will include:
- Proactively coordinate and engage with planning and organising events, meetings and activities
- Offer support by checking up on delivery of initiatives, projects and changes
- Build and maintain effective relationships with other departments - Product, Finance, People & Culture, Office and Internal IT
- Deliver on planned and ad hoc projects
- Track progress of on-going action items, flagging likely challenges and conflicts
- Prepare, draft and format presentations and documents if needed
- Booking and ensuring best value in venue and catering booking for events, and some limited travel booking for third parties
- Provide varied administrative support
Requirements
We are looking for:
- 3+ years of experience assisting at the executive level
- Extensive experience with G Suite or Office 365
- Strong organisational, project management and problem-solving skills with impeccable multi-tasking abilities
- Superior time management skills with demonstrated ability to manage and adjust multiple competing priorities
- High level of diplomacy and confidentiality
- You can tackle very loosely defined problems and deliver an organised output
- You can clearly present your ideas in both written and spoken communication
- Knowledge about the technology industry is an advantage
Company offers
Why you’ll love it here:
- Your daily duties will have a meaningful impact on millions of people all over the world.
- You’ll be surrounded by the most friendly, supportive colleagues you can imagine.
- As we grow, so will you! Bolt’s fast-paced, challenging environment offers you great opportunities for professional development.
- You’ll always be kept informed. Our bi-weekly All Hands meetings bring our global teams together, ensuring we’re all up to speed and moving forward as one.
- Switching off is important! At Bolt, we like to work hard and play hard. Enjoy our fun team events, office snacks, free merch and more!