Administrative Assistant

Amabilis OÜ is a growing Estonian company specializing in the development, marketing, and distribution of cosmetic products for European brands and retailers.

We’re now looking for a reliable and organized Administrative Assistant who enjoys working independently, taking responsibility, and keeping things running smoothly in a dynamic environment.

• Communication with customers, suppliers, and service partners (mainly in English)
• Coordination of orders, deliveries, and logistics documents
• Preparation and follow-up of invoices, offers, and confirmations
• Maintenance of contact data and internal databases
• General administrative and organizational tasks
• Support for management in day-to-day operations
• Mostly home office with the occasional on-site coordination in Tallinn (e.g. onboarding, meetings or parcel handling)

• Mainly remote position with flexible working hours
• Preferably VÕS leping or freelance
• Possibility to transition into a permanent part-time employment after a trial period
• Opportunity to work on international beauty & cosmetics projects
• Supportive, collaborative, and creative team environment
• Modern, international company environment
• Opportunity to grow within administrative, supply-chain, and customer service areas
• Employee perks such as product samples from our premium skincare brands
• €10–16 gross/hour, depending on experience, mode of contract (part time employment, VÕS leping or freelancer) and qualifications

• Relevant education or proven experience in office administration, assistance, or coordination
• Reliability
• Excellent English skills (written and spoken); Estonian and/or German are an advantage
• Strong organizational and multitasking abilities
• A proactive, solution-oriented, and reliable working style
• Confidence in using MS Office and digital tools (Odoo, etc.)
• A friendly, professional attitude and the ability to work both independently and as part of a team