OFFICE ASSISTANT

OFFICE ASSISTANT

(for the summer period)

Our team is looking for the summer period an excellent Office Assistant to keep office effectively running. Office Assistant is the first contact person for company customers and employees, who is answering phone calls, helping employees and customers at office and it’s functioning related matters. Ordering office supplies and other goods that helps to generate good working environment to everyone, also monitoring supplies and goods reserve. Taking part of planning and organizing events.

MAIN TASKS AND RESPONSIBILITIES

• Efficient and open communication with different departments and partners to secure smooth and quick information exchange. Forwarding quick and effective information to relevant employees.
• Handling company official correspondence, posting/opening letters, sending packages and distributing to designated employees.
• Maintaining necessary registration system for documentation handling. Composing directives, warranty letters, certificates and other needed documentation.
• Answering phone calls and directing information to relevant employees.
• Scheduling for studio employees, accepting vacations and study leaves. Controlling sick-leaves and entering to the schedule.
• Ordering supplies - office, kitchen, makeup, gifts for birthdays etc.
• Managing a studio employees outfits stock and has overview about the needs. 
• Helping to manage Stebby and Bolt system.
• Looking over the state of the office.
• Keeping track of employees birthdays and organizing company events.

WHAT WE EXPECT FROM YOU

• Very good communication skills and courage to communicate with different people on different positions.
• Very good written and verbal Estonian and English skills. Russian language is a plus.
• Excellent in planning and organizing. Knowledge to forward information adequately and fast.
• Very good computer user skills (MS programs). Previous experience with documentation.
• Ability to see details and to be precise. Eager to implement fun ideas.
• Positive attitude and high work ethic - no missed days or lateness to the work.

Would you be excited to take a step into new role as an Office Assistant? Please apply at the latest 16.06.2021.