2023-08-23 14:48:55

Part time Office clerk

CVKeskus.ee klient

Job Description

We are looking for a competent Office Clerk to perform various administrative and clerical tasks to support our offices. You will undertake a variety of activities in the office which include but are not limited to filing and answering the phone, checking mail, answering email, offering basic support to clients, and basic bookkeeping.

An effective office clerk has the ability to work diligently to help maintain smooth office operations. You must be reliable and hardworking with great communication skills. The ideal candidate will also be familiar with office equipment, office software, and procedures.


Responsibilities

  • Maintain files and records so they remain updated and easily accessible
  • Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
  • Answer the phone to take messages or redirect calls to appropriate colleagues
  • Offer basic support to clients
  • Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.
  • Undertake basic bookkeeping tasks and issue invoices, checks etc.
  • Take minutes of meetings and dictations
  • Assist in office management and organization procedures
  • Monitor stocks of office supplies and report when there are shortages
  • Assist in making travel arrangements and booking venues for conferences and events
  • Perform other office duties as assigned

Requirements

  • Fluent in English and Estonian languages
  • Proven experience as office clerk or other clerical position
  • Familiarity with office procedures and basic accounting principles
  • Working knowledge of office devices and processes
  • A fast typistwith knowledge in stenography and taking dictations
  • Very good knowledge of MS Office, mainly MS Word and MS Excel.
  • Excellent communication skills
  • Very good organizational and multi-tasking abilities
  • High school diploma

Company offers

  • Work in a growing startup with great vision
  • Modern office with all the tools and equipment available
  • Any necessary training
  • Competitive wage
  • A pleasant and friendly team
  • Flexible working hours