Administrative Assistant

An exciting and unique opportunity has arisen for Administrative Support Specialists to work with the European Union agency in Tallinn.

As the Administrative Support your duties will include:
• Coordinate the flow of work in liaison with other staff members, Units and Departments involved, as well as with external parties;
• Preparing documents such as reports, notes, letters, presentations and minutes of meetings, coordination, and management of document flows;
• Keeping the agenda, organizing and coordinating appointments, meetings for the units and departments;
• Participating in planning and organizational work;
• Assist in all planning, execution and monitoring processes;
• Organization and participation in events and workshops;
• Providing support to tasks related to communication;
• provide onsite assistance and handle the numerous weekly expert-, stakeholder- and visibility meetings;
• Act as the end-to-end SPOC at the site to assist in supporting the organization of events for internal and external stakeholders as well as their timely coverage;

• A level of post-secondary education attested by a diploma, or a level of secondary education attested by a diploma giving access to post-secondary education and after obtaining the diploma, 3 years of proven professional experience;
• Minimum of 4 years of relevant professional experience in the below fields: administration or human resources or finance or communications or event management;
• Proficient in English and Estonian, both written and spoken;
• Communicative and highly customer service-oriented;
• Proactive in coping with existing and new activities;
• Ability to exercise professional discretion in a highly confidential work environment;
• Ability to cooperate smoothly in the multicultural environment;

• Self-employed contract (b2b);
• Opportunity to work within a multinational environment;
• Opportunity to develop your career within Government institutions;