ADMINISTRATIVE SUPPORT FOR HR UNIT

• Preparing documents, coordination and management of document flows
• Coordinate the flow of work in liaison with staff members, Units and Departments and with external parties
• Keeping the agenda, organising and coordinating appointments, meetings for the units and departments
• Participating in planning and organisational work
• Assist in all planning, execution and monitoring processes and provide input to reports related of eu-LISA
• Organisation and participation in events and workshops
• Provision of support to tasks related to communication
• Supporting the preparations in implementing the Human Resources Management IT system (SYSPER)

• A level of post-secondary education and minimum 4 years relevant professional experience; from which minimum 3 years’ in administration or HR or finance or communications or event management
• Experience in the field of administrative work, ability to work under pressure and respond to changes in a rapidly evolving work environment
• Ability to exercise professional discretion in a highly confidential work environment
• Proven strong level of personal integrity
• Supportive and helpful personality, with co-operative and service oriented attitude
• Good communication and interpersonal skills
• Ability to cooperate smoothly in the multicultural environment
• Fluent in English, Estonian or French language knowledge is considered an asset
• Good knowledge of MS Excel is considered an asset
• User experience with HR management IT systems is considered an asset.