Office administrator

Your Role:
 Answer phone calls and take notes and/or forward them to the appropriate office personnel
 Open the office or stock/storage room doors
 Receive daily mail providing the signature as proof of receipt
 Receive deliveries of goods while checking and filing the delivery notes
 Generate invoices using SCORO system to customers and clients as well as handling, printing
and filing the incoming invoices received either by e-mail or via mail box
 Execute packaging, shipping and dispatching of the goods according to local or international
standards that are applicable in Republic of Estonia and EU while keeping the appropriate
records of shipments and their corresponding documents
 Check and keep track of the purchase invoices and enter them in the bank in a timely fashion
 Enter purchase invoices in SCORO and mark the payments according to the bank data
 Check the bank payments periodically to ensure that payments are received according to the
dates mentioned on the invoices
 If Invoice is not paid in a timely fashion, a follow up e-mail and phone call is to be placed
 Prepare bank information to the accountant as applicable
 Keep the records in the journal and the list of goods that are stored in the stock room
 Prepare on a monthly basis stock review to the bookkeeper as requested and applicable
 Prepare monthly reports at the end of each calendar month as per all sales invoices
 Prepare monthly statistics reports on the arrival of the goods and submit on-line according to
the Statistics Department
 Handling of other general administrative tasks may be required
Other tasks:
 Maintain the office supplies such as printer cartridges (and the exchange), paper etc., and
make sure that other similar office supplies are always present
 Maintain the conference room
 Maintain the coffee area and coffee machine
 Maintain coffee, tea or snack supplies
 Inform company manager of employees’ birth days or other important calendar dates at least
2 weeks in advance
 Maintain office plants by watering at least twice a week
 Maintain the overall order in the office while suggesting improvements to the staff as applicable

Highly-motivated person with positive attitude, and ambitions
 Minimum secondary school education or similar. University degree is to be viewed as
advantage.
 Minimum 1-2 years of experience at a similar position
 Proficiency of MS Office programs: Word, Excel
 Experience working with Outlook
 Excellent communication skills and friendly attitude
 Excellent and disciplined planning with great time management skills
 Ability to work independently
 Language skills: excellent Estonian, very good Russian and English knowledge is required

Your Benefits
 Excellent career and growth opportunity in international and dynamic working environment
 Excellent working conditions
 Other necessary tools for success
 Salary compensation package to a successful candidate will be offered depending on
experience and qualifications
Job info
Location: Tallinn-Peetri, Estonia
Time of start: ASAP - August, 2019
Type of job: full-time

Job info
Location: Tallinn-Peetri, Estonia
Time of start: ASAP - April 1, 2019
Type of job: full-time
Please send your CV and cover letter in English to: francis.dizgalvis(at)inducont.com